In today’s fast-paced construction and engineering sectors, especially in a rapidly developing country like Saudi Arabia, document management plays a crucial role in ensuring the efficiency and success of projects.
A document controller is responsible for the prompt, accurate and efficient preparation and management of documents. Document controllers handle the filing, numbering, sorting, storing and retrieval of both electronic and hard-copy documents produced by technical teams, projects or departments.
In construction, engineering, and other project-oriented industries, their role is pivotal in organizing project documents and ensuring that records are up-to-date, accessible, and secure.
Duties and Responsibilities of Document Controllers in Construction?
A document controller job description includes but is not restricted to the following:
- Set up, copy, scan and store documents
- Create templates
- Manage requests for documentation
- File documents in physical and digital records and ensure appropriate storage
- Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
- To liaise with and distribute project-related information with all levels of the project team and potentially external parties
- Manage the processes around documentation within the organisation
- Maintain confidentiality around sensitive documentation
- Prepare ad-hoc reports on projects when required
In larger organizations, document controllers may also be responsible for training employees on proper documentation procedures and overseeing document specialists to ensure consistency and compliance.
To read more: What is the Duties and Responsibilities of a Document Controller
Typical Salary Ranges for Document Controllers in Saudi Arabia
The salary of a document controller in Saudi Arabia varies based on experience, qualifications, and the nature of the projects they handle. Here’s an approximate guide to the expected salary range:
- Entry-level positions: SAR 3,000 – SAR 5461 per month
- Mid-level positions: SAR 5500- SAR 9500 per month
- Senior positions: SAR 5200 – SAR 18518 per month
To read more: Document Controller Salary in Saudi Arabia
Qualifications for Becoming a Document Controller
While there are no strict educational requirements to become a document controller, certain qualifications can boost your chances, especially in Saudi Arabia’s competitive job market:
Recommended Qualifications:
- National Vocational Qualifications (NVQs) or equivalent certifications.
- Familiarity with document control systems such as ASITE, BIW, 4Projects, Aconex, or other industry-standard software platforms used in construction and engineering.
Here are some desirable skills that will help you be a successful controller candidate:
- Strong IT proficiency, especially in Microsoft Office (Excel, Word, and Outlook).
- Excellent organizational skills to manage large volumes of documents efficiently.
- Attention to detail to ensure the accuracy and completeness of records.
- Communication skills to effectively interact with project teams and external stakeholders.
- Proficient typing and minute-taking skills for creating records during meetings.
To read more: Document Controller Qualifications
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